Reimbursement rules

For Travel Expenses:

(For airplanes - modified accordingly for Train or Boat)

1. Travel Tickets:

ORIGINAL or e-ticket: These documents must clearly include info. on

• the date of the journey,
• the price and
• the class (1st class needs pre-approval from the COST office; quite exceptional)

2. Boarding Cards (NEW, not in the COST rules, but it is required by the Grant Holder)

3. Original invoices or proof of payment for e-tickets

For Hotel:

1. ORIGINAL Invoice (NEW, not in the COST rules, but it is required by the Grant Holder)

2. In case of voucher, the voucher and the Invoice (from the travel agency). (NEW, not in the COST rules, but it is required by the Grant Holder)

For Traveling by car:

1. Proof of distance (i.e., Google Maps, Michelin etc)

2 .Please provide the vehicle registration plate (i.e., license plate, number plate, vehicle tag, ) of the car (even for rent cars)

Time to apply

The reimbursement claim form should be send to the Grant Holder within 10 days after the end of the event (workshop, STSM, etc). Reimbursement claim forms may not be accepted if they have been sent after that period.

VERY IMPORTANT: PLEASE KEEP COPIES OF ALL YOUR RECEIPTS UNTIL YOU RECEIVE YOUR REIMBURSEMENT.